The information system and facilities used by the Chemistry Study Program for the learning process use a computer connected to a wide network/internet and an adequate number of licensed software. In addition, well-used e-learning facilities and on-line access to library collections are also available. The use of a Management Information System (MIS) in the Chemistry Study Program follows the policies at the Faculty of Mathematics and Natural Sciences in this case as applicable at UII, technically managed and developed by the Information Systems Agency (BSI) UII with the support of reliable human resources in the field of information technology. . The SIM that is available and can be used is a website-based UIIgateway. In addition to developing MIS for managerial purposes, currently BSI UII has also developed an information system for the benefit of the learning process, namely for the application of learning activities using the e-learning method. Chemistry Study Program students can take advantage of e-learning services through http://klasiber.uii.ac.id/ and https://classroom.google.com, which can be seen in Figure 1. In order to facilitate students in finding references, journals, books and others, UII has provided information facilities through http://library.uii.ac.id, which can be seen in Figure 2. Students can access all of this information using the Student Identification Number (NIM) and password.
Figure 1. Website e-learning (a) http://klasiber.uii.ac.id/ dan (b) https://classroom.google.com
Figure 2. Library Website
Computer Facilities and Support for Learning and Research
The University provides adequate computer facilities and Internet connections to support all learning and research activities. High-speed wireless Internet access is available throughout the campus. Learning at UII is supported by lecture halls that are equipped with complete facilities (computers, LCD projectors and whiteboards), and are supported by an adequate collection of books. Meanwhile, to support research activities, each study program has a relevant laboratory and access to a very adequate electronic academic journal database. Currently, UII has subscription access to seven e-journal data portals namely ScienceDirect, JSTOR, Westlaw, Scifinder, OVID, Proquest, and EBSCO. In 2016, UII used Google Education services which enable email services, cloud storage, virtual collaboration services, and so on with unlimited capacity for each user of information technology services.
The suitability and adequacy of facilities and infrastructure
Overall the available space compared to the number of students is very adequate, as detailed in the accreditation form 6.3.2. In accordance with the Decree of the Minister of Education and Culture No. 0339/U/1994 concerning the Basic Provisions for the Implementation of Private Higher Education, the area of the room is very sufficient, moreover it is supported by adequate lecture support equipment for each room that adapts to the current development of information technology. UII has invested quite a lot in IT empowerment. It is expected that learning, research, monitoring and evaluation activities can be more efficient with the use of IT. It is realized that student demands for quality facilities will be higher, but advances in information technology in the future will be an opportunity for universities to be able to provide facilities and infrastructure with better quality. To support a comfortable, green, and healthy campus environment, UII is committed to becoming a green campus by referring to the main standards of the Green Metric World University Ranking of the University of Indonesia and Leadership in Energy and Environmental Design (LEED). Currently, UII has open land on campus which consists of forests (35%) and gardens (33%). The university also has a strong commitment to providing the infrastructure needed for the implementation of information technology, both to support learning, research, monitoring and evaluation activities. The demands and needs of students for the quality of facilities will be higher, but advances in information technology in the future will be an opportunity for universities to be able to provide facilities and infrastructure of better quality.
Sustainability of Procurement, Maintenance and Utilization
The sustainability of facilities and infrastructure is guaranteed because some of them are assets owned by UII. Efforts to maintain these infrastructure facilities have also been regulated through the Guidelines for Procurement, Use, Maintenance, and Elimination of Goods (P5B) set by YBW so that there are clear references for procedures for procurement, maintenance and utilization of existing facilities and infrastructure at UII. If there is a procurement of new facilities and infrastructure, the source of funds has also been planned, namely from Catur Darma’s donation funds and funds from YBW’s operations. All plans for the procurement of new facilities and infrastructure must be designed according to the Strategic Plan and stated in the Annual Work Plan and Budget (RKAT) so that they can be implemented.
Information System Development Design
The formulation and implementation of the information system development and management design in UII is handled by the Information Systems Agency (BSI). Utilization of technology and information systems is carried out extensively both in the academic administration process, the learning process, and the search / provision of learning support materials. The design of technology services and information systems is based on the principle of providing a better user experience, with services perceived by users to be seamless, reliable, secure, and equal. Then to ensure reliability, the equipment used is enterprise standard equipment. To maintain the reliability of IT services in the UII campus environment, all network backbones and various devices such as switches have been made using the concept of high availability architecture. In this type of architecture, each path is made to have a backup path to minimize service interruptions in the event of a planned or unplanned service interruption. Currently, BSI is developing a new, more integrative information system to accommodate the flexibility of business processes and the latest technological developments.
Adequacy and Appropriateness of Supporting
Resources, Facilities and Infrastructure for Information System Empowerment The adequacy and suitability of resources and supporting facilities and infrastructure is an important factor in empowering information systems at UII. The availability of financial resources for the development and empowerment of information systems is guaranteed by donations of information systems/information technology (IS/IT) funds paid by new students for the first three years for undergraduate programs and the first two years for new students for three diploma programs. The funds collected will be used for matters related to IS/IT development. Human resources are also needed for the development and maintenance of information technology. Management and staff at BSI UII have educational backgrounds, expertise, and experience in related fields. Regular training is also carried out to increase the capacity and competence of human resources in accordance with their respective fields. Information system empowerment activities are supported by the Management Information System (MIS) Division which is available in each faculty. One of the supporting facilities and infrastructure for information systems at UII is the main data center on the Integrated Campus and a backup data center on the Cik Dik Tiro Campus. The process of backing up data periodically is carried out to ensure that all data is maintained despite disturbances in the main data center. Infrastructure support such as adequate electricity generators is provided at each of these campuses to maintain the continuity of information system operations. Although the facilities are adequate, universities need to be responsive and ready to face the increasingly rapid development of information technology. Now the useful life or economic life of information system facilities is rapidly expiring, so universities need to provide funds for facility renewal following the development of information technology.
Efficiency and Effectiveness of Information System
Utilization Increasing the efficiency of information system utilization is carried out by periodically replacing outdated technology (both hardware and software) as well as efforts to integrate various data and information systems used. This integration is carried out to reduce data entry redundancy and encourage increased data validity and user confidence in the reliability of the information system used. The effectiveness of the information system is shown by the use of various information systems that have been provided to support various operational activities and daily activities, both in learning activities and supporting activities such as administration on campus.
Existence and Utilization of On-campus Connectivity Devices (Intranet)
Connections between scattered buildings are built using 96 core optical fiber as the backbone. In addition, to facilitate management, specifically at the Integrated Campus, four distribution centers were built. This line is not only used for network-based information system connections (such as SIMAK and ERP), it is also an Internet distribution channel.
Existence and Utilization of Global Connectivity Devices (Internet)
Internet connectivity facilities are built through fiber optic lines that are connected to PT. Global Prima Utama (UIINet) which is UII’s Internet Service Provider. The distribution of internet bandwidth is carried out in the data center at the Integrated Campus and then distributed to all campus buildings and supporting buildings in the UII environment. In each campus, bandwidth is distributed via LAN and WiFi cable lines. Internet access via LAN and WiFi has been optimally utilized by the academic community. In addition, to support internationalization efforts and global mobility of lecturers and students, since 2016 UII has joined the Eduroam WiFi network. This network allows faculty, staff and students to roam WiFi in more than 12,000 research and higher education institutions worldwide. At the same time, UII also provides this WiFi roaming service for all lecturers, staff and students from institutions that are members of the Eduroam network in more than 72 countries. This eduroam network allows users from UII to get internet connections at institutions that have joined eduroam by using accounts owned by users at UII or vice versa, visiting professors, exchange students, conference participants, and others who visit UII will also enjoy the service. IT easily.
